Document Scanning
DDS understands that some documents contain sensitive information (resumes, medical records, financial information, legal documents, etc.) or need to be available to be accessed and can not leave the site.
We will supply all of the required equipment and an operator to scan your documents. We work an 8 hour day shift. Equipment setup/removal and document handling is part of this time. If a separate room with outlets, tables, chair and a locked door is available then equipment can stay on site and save setup and removal time each day.
Document Scanning costs can be calculated based on either a "per day" or "per page" basis. This Document scanning service is available areas as far away as Waterloo - London - Hamilton - Oakville - Niagara Falls Ontario region for a flat rate fee of $ 395 Cdn per day. On-Site scanning in Toronto and outside of this area is available at additional cost (contact us for a quote).
Off site scanning is offered for $ 295 Cdn per day (min 5 days, otherwise
$ 350 Cdn per day). This would involve picking up the documents from your site and processing at our site. If you require a document that we have, we can process that document for you and email it to you or if the file is large create a website from which you can download the file from later the same day.For smaller scanning jobs, use the rates in the tables below:
Black and White Scans
| Resolution (dpi) | Letter (8½" x 11") Price/Image |
Legal (8½" x 14") Price/Image |
Double Letter (11" x 17") Price/Image |
|---|---|---|---|
| 200 x 200 | 17¢ | 19¢ | 27¢ |
| 300 x 300 | 19¢ | 21¢ | 30¢ |
| 400 x 400 | 22¢ | 24¢ | 35¢ |
| 600 x 600 | 25¢ | 27¢ | 40¢ |
Add 50%
for Greyscale scanning
Add 100% for Colour scanning
- Same price (per image) for single-sided and double-sided pages.
- Add 25¢ per image for manual scanning of pages (ie. bound materials that can not be fed through a feeder)
Per image scanning rates drop quickly as volume increases:
Volume
% Discount
Up to 10,000 pages
No Discount
10,001 to 25,000
10%
25,001 to 50,000
15%
50,001 to 100,000
20%
100,001 to 250,000
25%
Over 250,000 pages
30%
Document Preparation
If you require us to prepare your documents for scanning by removing staples, restapling, etc. we charge $ 20.00 / hour for this service
OCR (Optical Character Recognition) Prices
Images must be obtained by scanning first
- 25¢/image - To OCR/image (NO editing of results).
Output is to either Searchable PDF file format or MS-Word file format.
Per image OCR rates drop quickly as volumes increase.
Volume
Price/Image
Up to 2,000 pages
25¢
2,001 to 5,000
20¢
5,001 to 15,000
15¢
15,001 to 25,000
10¢
25,001 to 50,000
8¢
50,001 to 100,000
6¢
100,001 to 250,000
5¢
250,001 to 500,000
4¢
Over 500,000 pages
3¢
- $1.50/image - To edit the OCR of each image. Editing of text is included but only minor format editing is done.
Indexing Prices
For most situations the following rates will apply:
- 25¢ per index (for up to 20 characters)
- 45¢ per index (for labels longer than 20 characters)
Pickup/Delivery of Documents
Pickup or Delivery of documents is available in the following areas:
- Dundas, Hamilton, Burlington , Ancaster
- Oakville, Cambridge, Stoney Creek, Grimsby , Guelph, Brantford
- Toronto, Mississauga, Brampton, Kitchener-Waterloo, London, St. Catharines, Niagara Falls
*** Free - Pickup and delivery to these areas on orders of $ 1,000 or more ***